Fee collection is the lifeline of every school, yet most schools lose 15-25% of expected revenue to late payments and defaults every year. My Learning Board's AI analyzes payment patterns, economic indicators, and parent behavior to predict which families will default — two full weeks before the due date. Smart reminders, flexible installment plans, and auto-reconciliation do the rest.
AI-driven fee management trusted by 500+ schools
These numbers come from real schools using My Learning Board's AI fee management system. The improvement is visible within the first quarter of implementation.
Schools see a 35% improvement in on-time fee collection within the first 3 months of using AI-powered reminders and prediction.
Early prediction and proactive engagement reduce fee defaults by 40%. Intervening early prevents defaults from becoming chronic.
Your accounts team spends 80% less time on manual follow-ups, receipt matching, and payment reconciliation. The AI handles it.
Parents appreciate timely reminders, flexible payment options, and instant digital receipts instead of phone calls and awkward meetings.
Our AI does not just look at whether a parent paid last month. It builds a comprehensive risk profile using multiple data signals to predict defaults with remarkable accuracy.
The AI continuously analyzes historical payment data, payment timing patterns (do they always pay late in certain months?), payment mode preferences, communication response rates, and contextual factors like local economic events or festival seasons that affect cash flow.
Each family receives a dynamic risk score that updates daily. The score considers their overall payment history, recent behavioral changes (like stopping engagement with the school app), and seasonal patterns. High-risk families are flagged two weeks before the due date.
Based on the risk level, the AI triggers the right intervention: friendly WhatsApp reminders for low-risk families, personalized installment plan offers for medium-risk families, and escalation to school administrators for high-risk cases. Every communication is empathetic and respectful.
When payments come in via UPI, bank transfer, cash, card, or cheque, the AI automatically matches them to the right student account, generates digital receipts, updates the ledger, and recalculates the risk score. No manual entry required.
The AI combines these signals into a unified risk score that is updated daily. Schools can set their own thresholds for when automated interventions should trigger.
All financial data is encrypted end-to-end. Risk scores are visible only to authorized school administrators. Parent communication is always respectful and empathetic. We never share financial data with third parties.
Here is how My Learning Board's AI fee prediction works in practice, based on situations our partner schools encounter every month.
Situation: A parent consistently pays fees on time from April to September but defaults in the October-December quarter every year. The school's accountant never noticed this pattern because they only look at the current month.
AI Action: The system detects this seasonal pattern and flags the family as high-risk starting September. Two weeks before the October due date, it sends a personalized WhatsApp message offering a 3-installment plan for the October quarter fee. The parent accepts, and the school collects the full amount over 3 months instead of chasing for 6 months.
Result: Full fee collected. Zero chasing. Parent feels respected.
Situation: A family with two children pays fees through different methods — UPI for one child, bank transfer for another, and sometimes cash. The accountant spends hours matching payments to student accounts and frequently makes errors, leading to incorrect balance reminders being sent.
AI Action: The AI auto-reconciliation engine matches every incoming payment to the correct student account regardless of payment mode. It uses parent phone number, reference IDs, and amount patterns to match payments instantly. When the accountant opens the dashboard in the morning, everything is already reconciled with digital receipts sent to parents.
Result: Zero manual reconciliation. No incorrect reminders. Happy parent.
Situation: A parent who used to be active on the school app has stopped logging in, has not responded to the last 3 SMS notifications, and has started making partial payments. These are early warning signs of a potential withdrawal, but the school does not connect these dots manually.
AI Action: The AI detects the declining engagement pattern and elevates this case to the school coordinator with a comprehensive summary. The coordinator reaches out proactively to understand if the family is facing financial difficulties and offers a customized payment plan. The early intervention prevents a full default and maintains the student's enrollment.
Result: Student stays enrolled. School retains revenue. Family feels supported.
My Learning Board does not just predict defaults. It provides a complete end-to-end fee management system powered by artificial intelligence at every step.
AI-crafted messages sent at optimal times based on when each parent is most likely to respond. Supports Hindi, English, and regional languages. Reminders include one-tap UPI payment links for instant collection.
The AI suggests personalized installment plans based on each family's payment capacity and history. Plans are designed to maximize collection probability while being genuinely affordable for the family.
Every payment generates an instant digital receipt sent via WhatsApp and email. Parents can access their complete payment history anytime. The school ledger updates in real-time across all payment channels.
Schools using My Learning Board's AI fee management collect 35% more revenue on time while spending 80% less admin effort on follow-ups. See how it works for your school.